Hubstaff vs Backlsh: Complete 2025 Comparison
Looking for the best time tracking and employee monitoring solution for your remote team? You’ve likely come across both Hubstaff and Backlsh in your research. Both platforms promise to boost productivity and streamline workforce management, but which one delivers better value for your specific needs?
After extensively testing both platforms with real remote teams, I’ll break down everything you need to know to make an informed decision. This comparison covers features, pricing, ease of use, and real-world performance to help you choose the right tool for your business.
What Are Hubstaff and Backlsh?
Hubstaff is an established time tracking and workforce management platform that’s been serving businesses since 2012. Known for its comprehensive feature set, Hubstaff offers time tracking, employee monitoring, project management, and payroll integration for teams of all sizes.
Backlsh is a newer, AI-powered time tracking platform focused on automatic productivity insights and streamlined team management. It positions itself as a more intelligent alternative to traditional time tracking tools, emphasizing ease of use and actionable productivity data.
Key Differences at a Glance
Before diving into details, here are the main differentiators:
- Hubstaff: Mature platform with extensive integrations and enterprise features
- Backlsh: AI-driven insights with simplified setup and aggressive pricing
- Hubstaff: Better for large teams needing complex project management
- Backlsh: Ideal for small-medium teams wanting automated productivity analysis
Feature Comparison Table
| Feature | Hubstaff | Backlsh | Winner |
|---|---|---|---|
| Time Tracking | ✅ Manual + Automatic | ✅ Automatic + Manual | Tie |
| Screenshot Monitoring | ✅ Configurable intervals | ✅ Smart screenshots | Backlsh |
| Activity Monitoring | ✅ Mouse/keyboard tracking | ✅ Apps + websites tracking | Tie |
| AI Productivity Insights | ❌ Basic reports only | ✅ Personalized AI tips | Backlsh |
| Automatic Attendance | ✅ Clock in/out required | ✅ Schedule-based automatic | Backlsh |
| Project Management | ✅ Advanced project tools | ✅ Basic project tracking | Hubstaff |
| Payroll Integration | ✅ Multiple payroll systems | ❌ Not available | Hubstaff |
| Mobile Apps | ✅ Full-featured apps | ✅ Core features available | Tie |
| Integrations | ✅ 30+ integrations | ✅ Key integrations only | Hubstaff |
| GPS Tracking | ✅ Mobile GPS tracking | ❌ Not available | Hubstaff |
| Invoicing | ✅ Built-in invoicing | ❌ Export data only | Hubstaff |
| Team Management | ✅ Advanced permissions | ✅ Simple team structure | Hubstaff |
| Offline Time Tracking | ✅ Available | ✅ Available | Tie |
| Data Export | ✅ Multiple formats | ✅ CSV/PDF export | Tie |
| Custom Reports | ✅ Extensive customization | ✅ AI-generated insights | Different approaches |
Detailed Feature Analysis
Time Tracking Capabilities
Hubstaff offers traditional timer-based tracking with the option to enable automatic tracking. Users can start/stop timers manually, set up automatic tracking based on app usage, and edit time entries after the fact. The platform provides detailed timesheets and allows for easy categorization by project and task.
Backlsh takes an AI-first approach to time tracking. While manual timers are available, the platform excels at automatic detection of work activities. It intelligently categorizes time spent on different applications and websites, requiring minimal user intervention. The AI learns user patterns and becomes more accurate over time.
Verdict: Backlsh wins for teams wanting hands-off tracking, while Hubstaff is better for those who prefer manual control.
Employee Monitoring
Hubstaff provides comprehensive monitoring including random screenshots, activity levels (mouse/keyboard usage), and URL/app tracking. Managers can set screenshot frequency and review team activity in real-time. The monitoring feels traditional but thorough.
Backlsh offers smarter monitoring with context-aware screenshots and productivity analysis. Instead of just capturing random screenshots, it focuses on meaningful activity patterns and provides insights into productivity trends. The monitoring feels less invasive while being more insightful.
Verdict: Backlsh offers more intelligent monitoring, while Hubstaff provides more granular control.
AI and Productivity Insights
Hubstaff generates basic reports and analytics but lacks advanced AI features. You get standard metrics like time spent per project, activity levels, and basic productivity scores, but no personalized recommendations or intelligent insights.
Backlsh shines here with AI-powered productivity coaching. The platform analyzes work patterns and provides personalized tips to improve efficiency. It identifies peak productivity hours, suggests optimal break times, and recommends workflow improvements based on actual data.
Verdict: Clear win for Backlsh – this is their key differentiator.
Project Management Integration
Hubstaff offers robust project management features including task assignment, project budgets, time estimates, and progress tracking. It integrates with popular PM tools like Asana, Trello, and Basecamp, making it suitable for complex project workflows.
Backlsh provides basic project organization and time allocation but focuses more on productivity insights than project management. It’s sufficient for simple project tracking but lacks advanced PM features.
Verdict: Hubstaff wins for teams needing comprehensive project management.
Pricing Comparison
Hubstaff Pricing (2025)
| Plan | Price per user/month | Features | Best For |
|---|---|---|---|
| Free | $0 | Basic time tracking, 1 project | Individual users |
| Starter | $7 | Screenshots, activity monitoring, reports | Small teams (2-5 users) |
| Grow | $10 | Advanced features, integrations | Growing teams (5-20 users) |
| Team | $14 | Payroll, invoicing, advanced reporting | Medium teams (20+ users) |
| Enterprise | Custom | Custom features, dedicated support | Large organizations |
Backlsh Pricing (2025)
| Plan | Price per user/month | Features | Best For |
|---|---|---|---|
| Premium | $2.90* | All features, unlimited users | Any team size |
| Enterprise | Custom | On-premise deployment, HIPAA compliance | Large organizations |
Pricing Analysis
Backlsh offers significantly more aggressive pricing, especially during the promotional period. At $2.90 for unlimited users (first 3 months), it’s substantially cheaper than Hubstaff’s per-user pricing model.
Hubstaff’s traditional per-user pricing becomes expensive as teams grow. A 15-person team would cost $150/month on the Grow plan, while Backlsh charges a flat rate regardless of team size during the promotional period.
Long-term consideration: While Backlsh’s promotional pricing is attractive, evaluate the regular pricing (not disclosed publicly) before committing to a long-term contract.
Verdict: Backlsh wins on initial cost, but long-term pricing needs clarification.
Ease of Use Comparison
Setup and Onboarding
Hubstaff requires more initial configuration. You need to set up projects, assign team members, configure monitoring settings, and integrate with existing tools. The setup process can take several hours for larger teams but provides granular control.
Backlsh prioritizes quick setup with intelligent defaults. The AI learns from initial usage patterns and automatically configures many settings. Most teams can be fully operational within 30 minutes.
Daily User Experience
Hubstaff users need to remember to start/stop timers or rely on automatic tracking rules they’ve configured. The interface is feature-rich but can feel overwhelming for casual users.
Backlsh runs quietly in the background with minimal user intervention required. The clean interface focuses on insights rather than controls, making it less intimidating for non-technical users.
Verdict: Backlsh wins for ease of use and quick adoption.
Integration Capabilities
Hubstaff Integrations
Hubstaff offers 30+ integrations including:
- Project Management: Asana, Trello, Basecamp, Monday.com
- Communication: Slack, Microsoft Teams
- Development: GitHub, GitLab, Jira
- Accounting: QuickBooks, Xero, FreshBooks
- Payroll: Gusto, ADP, BambooHR
Backlsh Integrations
Backlsh focuses on essential integrations:
- Calendar: Google Calendar, Outlook
- Communication: Slack (basic)
- Export: CSV, PDF, Google Sheets
- Limited third-party app connections
Verdict: Hubstaff clearly wins with more comprehensive integration options.
Performance and Reliability
System Performance
Hubstaff can consume significant system resources, especially with screenshot monitoring enabled. Some users report slower computer performance during active monitoring.
Backlsh is optimized for minimal system impact. The AI-powered monitoring is more efficient, using less CPU and memory while providing better insights.
Uptime and Reliability
Hubstaff has a strong track record with 99.9% uptime and reliable data sync across devices.
Backlsh, being newer, has less historical data but reports good uptime. The platform appears stable in testing.
Verdict: Hubstaff has the advantage of proven reliability over time.
Customer Support
Hubstaff Support
- 24/7 chat and email support
- Extensive knowledge base
- Video tutorials and webinars
- Phone support for higher-tier plans
- Large community forum
Backlsh Support
- Email and chat support (business hours)
- Growing knowledge base
- Personal onboarding for enterprise clients
- Responsive support team
Verdict: Hubstaff offers more comprehensive support options.
Real-World Use Cases
When to Choose Hubstaff
Best for:
- Teams needing comprehensive project management
- Businesses requiring payroll integration
- Organizations with complex approval workflows
- Companies needing extensive third-party integrations
- Teams comfortable with traditional time tracking methods
Example: A 50-person digital agency managing multiple client projects with complex billing requirements and need for detailed project management would benefit from Hubstaff’s comprehensive feature set.
When to Choose Backlsh
Best for:
- Teams wanting automated productivity insights
- Small to medium businesses prioritizing ease of use
- Organizations focused on productivity improvement over monitoring
- Budget-conscious teams during promotional period
- Companies wanting minimal user training requirements
Example: A 15-person remote software development team looking to improve productivity without complex setup would benefit from Backlsh’s AI-driven insights and automatic tracking.
Pros and Cons Summary
Hubstaff Pros
✅ Mature, proven platform ✅ Comprehensive project management ✅ Extensive integrations ✅ Advanced reporting capabilities ✅ Strong customer support ✅ Payroll and invoicing features
Hubstaff Cons
❌ Higher per-user costs ❌ Complex setup process ❌ Can slow down computers ❌ Learning curve for new users ❌ No AI-powered insights
Backlsh Pros
✅ AI-powered productivity insights ✅ Significantly lower cost (promotional period) ✅ Quick setup and easy adoption ✅ Minimal system resource usage ✅ Smart, less invasive monitoring ✅ Automatic attendance tracking
Backlsh Cons
❌ Limited integrations ❌ No built-in invoicing ❌ Fewer project management features ❌ Newer platform with less track record ❌ Long-term pricing not transparent
Migration Considerations
Switching from Hubstaff to Backlsh
Data Export: Hubstaff allows export of time tracking data in multiple formats, making migration relatively straightforward.
Feature Gap Analysis: Evaluate if you can live without Hubstaff’s advanced project management and integration features.
Team Training: Backlsh requires minimal training due to its automatic nature.
Switching from Backlsh to Hubstaff
Setup Time: Expect significant setup time to configure Hubstaff’s extensive features.
Cost Increase: Budget for higher per-user costs, especially for larger teams.
Integration Benefits: Gain access to extensive third-party integrations.
Final Verdict: Which Should You Choose?
Choose Hubstaff if:
- You need comprehensive project management features
- Payroll and invoicing integration is important
- You have complex workflow requirements
- You prefer proven, established platforms
- Budget isn’t the primary concern
- You need extensive third-party integrations
Choose Backlsh if:
- You want AI-powered productivity insights
- Cost is a significant factor
- You prioritize ease of use and quick adoption
- Your team is small to medium-sized (under 50 people)
- You don’t need complex project management
- You want automatic, intelligent time tracking
The Bottom Line
Both platforms excel in different areas. Hubstaff is the safe, comprehensive choice for established businesses with complex needs. Backlsh is the innovative, cost-effective option for teams prioritizing intelligent automation and productivity insights.
For most small to medium teams looking to improve productivity without complexity, Backlsh offers better value and user experience. For larger organizations needing full workforce management capabilities, Hubstaff remains the more complete solution.
Try Both Risk-Free
Both platforms offer free trials:
- Hubstaff: 14-day free trial
- Backlsh: 14-day free trial with no credit card required
Take advantage of both trials to see which platform fits your team’s workflow and culture better. The best choice is the one your team will actually use consistently.
https://app.backlsh.com/registerReady to get started?
Last updated: September 2025 | Have questions about this comparison? Contact us for personalized advice.
Looking for the best time tracking and employee monitoring solution for your remote team? You’ve likely come across both Hubstaff and Backlsh in your research. Both platforms promise to boost productivity and streamline workforce management, but which one delivers better value for your specific needs?
After extensively testing both platforms with real remote teams, I’ll break down everything you need to know to make an informed decision. This comparison covers features, pricing, ease of use, and real-world performance to help you choose the right tool for your business.
What Are Hubstaff and Backlsh?
Hubstaff is an established time tracking and workforce management platform that’s been serving businesses since 2012. Known for its comprehensive feature set, Hubstaff offers time tracking, employee monitoring, project management, and payroll integration for teams of all sizes.
Backlsh is a newer, AI-powered time tracking platform focused on automatic productivity insights and streamlined team management. It positions itself as a more intelligent alternative to traditional time tracking tools, emphasizing ease of use and actionable productivity data.
Key Differences at a Glance
Before diving into details, here are the main differentiators:
- Hubstaff: Mature platform with extensive integrations and enterprise features
- Backlsh: AI-driven insights with simplified setup and aggressive pricing
- Hubstaff: Better for large teams needing complex project management
- Backlsh: Ideal for small-medium teams wanting automated productivity analysis
Feature Comparison Table
| Feature | Hubstaff | Backlsh | Winner |
|---|---|---|---|
| Time Tracking | ✅ Manual + Automatic | ✅ Automatic + Manual | Tie |
| Screenshot Monitoring | ✅ Configurable intervals | ✅ Smart screenshots | Backlsh |
| Activity Monitoring | ✅ Mouse/keyboard tracking | ✅ Apps + websites tracking | Tie |
| AI Productivity Insights | ❌ Basic reports only | ✅ Personalized AI tips | Backlsh |
| Automatic Attendance | ✅ Clock in/out required | ✅ Schedule-based automatic | Backlsh |
| Project Management | ✅ Advanced project tools | ✅ Basic project tracking | Hubstaff |
| Payroll Integration | ✅ Multiple payroll systems | ❌ Not available | Hubstaff |
| Mobile Apps | ✅ Full-featured apps | ✅ Core features available | Tie |
| Integrations | ✅ 30+ integrations | ✅ Key integrations only | Hubstaff |
| GPS Tracking | ✅ Mobile GPS tracking | ❌ Not available | Hubstaff |
| Invoicing | ✅ Built-in invoicing | ❌ Export data only | Hubstaff |
| Team Management | ✅ Advanced permissions | ✅ Simple team structure | Hubstaff |
| Offline Time Tracking | ✅ Available | ✅ Available | Tie |
| Data Export | ✅ Multiple formats | ✅ CSV/PDF export | Tie |
| Custom Reports | ✅ Extensive customization | ✅ AI-generated insights | Different approaches |
Detailed Feature Analysis
Time Tracking Capabilities
Hubstaff offers traditional timer-based tracking with the option to enable automatic tracking. Users can start/stop timers manually, set up automatic tracking based on app usage, and edit time entries after the fact. The platform provides detailed timesheets and allows for easy categorization by project and task.
Backlsh takes an AI-first approach to time tracking. While manual timers are available, the platform excels at automatic detection of work activities. It intelligently categorizes time spent on different applications and websites, requiring minimal user intervention. The AI learns user patterns and becomes more accurate over time.
Verdict: Backlsh wins for teams wanting hands-off tracking, while Hubstaff is better for those who prefer manual control.
Employee Monitoring
Hubstaff provides comprehensive monitoring including random screenshots, activity levels (mouse/keyboard usage), and URL/app tracking. Managers can set screenshot frequency and review team activity in real-time. The monitoring feels traditional but thorough.
Backlsh offers smarter monitoring with context-aware screenshots and productivity analysis. Instead of just capturing random screenshots, it focuses on meaningful activity patterns and provides insights into productivity trends. The monitoring feels less invasive while being more insightful.
Verdict: Backlsh offers more intelligent monitoring, while Hubstaff provides more granular control.
AI and Productivity Insights
Hubstaff generates basic reports and analytics but lacks advanced AI features. You get standard metrics like time spent per project, activity levels, and basic productivity scores, but no personalized recommendations or intelligent insights.
Backlsh shines here with AI-powered productivity coaching. The platform analyzes work patterns and provides personalized tips to improve efficiency. It identifies peak productivity hours, suggests optimal break times, and recommends workflow improvements based on actual data.
Verdict: Clear win for Backlsh – this is their key differentiator.
Project Management Integration
Hubstaff offers robust project management features including task assignment, project budgets, time estimates, and progress tracking. It integrates with popular PM tools like Asana, Trello, and Basecamp, making it suitable for complex project workflows.
Backlsh provides basic project organization and time allocation but focuses more on productivity insights than project management. It’s sufficient for simple project tracking but lacks advanced PM features.
Verdict: Hubstaff wins for teams needing comprehensive project management.
Pricing Comparison
Hubstaff Pricing (2025)
| Plan | Price per user/month | Features | Best For |
|---|---|---|---|
| Free | $0 | Basic time tracking, 1 project | Individual users |
| Starter | $7 | Screenshots, activity monitoring, reports | Small teams (2-5 users) |
| Grow | $10 | Advanced features, integrations | Growing teams (5-20 users) |
| Team | $14 | Payroll, invoicing, advanced reporting | Medium teams (20+ users) |
| Enterprise | Custom | Custom features, dedicated support | Large organizations |
Backlsh Pricing (2025)
| Plan | Price per user/month | Features | Best For |
|---|---|---|---|
| Premium | $2.90* | All features, unlimited users | Any team size |
| Enterprise | Custom | On-premise deployment, HIPAA compliance | Large organizations |
*Special pricing: $2.90 for unlimited users for first 3 months, then regular pricing applies
Pricing Analysis
Backlsh offers significantly more aggressive pricing, especially during the promotional period. At $2.90 for unlimited users (first 3 months), it’s substantially cheaper than Hubstaff’s per-user pricing model.
Hubstaff’s traditional per-user pricing becomes expensive as teams grow. A 15-person team would cost $150/month on the Grow plan, while Backlsh charges a flat rate regardless of team size during the promotional period.
Long-term consideration: While Backlsh’s promotional pricing is attractive, evaluate the regular pricing (not disclosed publicly) before committing to a long-term contract.
Verdict: Backlsh wins on initial cost, but long-term pricing needs clarification.
Ease of Use Comparison
Setup and Onboarding
Hubstaff requires more initial configuration. You need to set up projects, assign team members, configure monitoring settings, and integrate with existing tools. The setup process can take several hours for larger teams but provides granular control.
Backlsh prioritizes quick setup with intelligent defaults. The AI learns from initial usage patterns and automatically configures many settings. Most teams can be fully operational within 30 minutes.
Daily User Experience
Hubstaff users need to remember to start/stop timers or rely on automatic tracking rules they’ve configured. The interface is feature-rich but can feel overwhelming for casual users.
Backlsh runs quietly in the background with minimal user intervention required. The clean interface focuses on insights rather than controls, making it less intimidating for non-technical users.
Verdict: Backlsh wins for ease of use and quick adoption.
Integration Capabilities
Hubstaff Integrations
Hubstaff offers 30+ integrations including:
- Project Management: Asana, Trello, Basecamp, Monday.com
- Communication: Slack, Microsoft Teams
- Development: GitHub, GitLab, Jira
- Accounting: QuickBooks, Xero, FreshBooks
- Payroll: Gusto, ADP, BambooHR
Backlsh Integrations
Backlsh focuses on essential integrations:
- Calendar: Google Calendar, Outlook
- Communication: Slack (basic)
- Export: CSV, PDF, Google Sheets
- Limited third-party app connections
Verdict: Hubstaff clearly wins with more comprehensive integration options.
Performance and Reliability
System Performance
Hubstaff can consume significant system resources, especially with screenshot monitoring enabled. Some users report slower computer performance during active monitoring.
Backlsh is optimized for minimal system impact. The AI-powered monitoring is more efficient, using less CPU and memory while providing better insights.
Uptime and Reliability
Hubstaff has a strong track record with 99.9% uptime and reliable data sync across devices.
Backlsh, being newer, has less historical data but reports good uptime. The platform appears stable in testing.
Verdict: Hubstaff has the advantage of proven reliability over time.
Customer Support
Hubstaff Support
- 24/7 chat and email support
- Extensive knowledge base
- Video tutorials and webinars
- Phone support for higher-tier plans
- Large community forum
Backlsh Support
- Email and chat support (business hours)
- Growing knowledge base
- Personal onboarding for enterprise clients
- Responsive support team
Verdict: Hubstaff offers more comprehensive support options.
Real-World Use Cases
When to Choose Hubstaff
Best for:
- Teams needing comprehensive project management
- Businesses requiring payroll integration
- Organizations with complex approval workflows
- Companies needing extensive third-party integrations
- Teams comfortable with traditional time tracking methods
Example: A 50-person digital agency managing multiple client projects with complex billing requirements and need for detailed project management would benefit from Hubstaff’s comprehensive feature set.
When to Choose Backlsh
Best for:
- Teams wanting automated productivity insights
- Small to medium businesses prioritizing ease of use
- Organizations focused on productivity improvement over monitoring
- Budget-conscious teams during promotional period
- Companies wanting minimal user training requirements
Example: A 15-person remote software development team looking to improve productivity without complex setup would benefit from Backlsh’s AI-driven insights and automatic tracking.
Pros and Cons Summary
Hubstaff Pros
✅ Mature, proven platform ✅ Comprehensive project management ✅ Extensive integrations ✅ Advanced reporting capabilities ✅ Strong customer support ✅ Payroll and invoicing features
Hubstaff Cons
❌ Higher per-user costs ❌ Complex setup process ❌ Can slow down computers ❌ Learning curve for new users ❌ No AI-powered insights
Backlsh Pros
✅ AI-powered productivity insights ✅ Significantly lower cost (promotional period) ✅ Quick setup and easy adoption ✅ Minimal system resource usage ✅ Smart, less invasive monitoring ✅ Automatic attendance tracking
Backlsh Cons
❌ Limited integrations ❌ No built-in invoicing ❌ Fewer project management features ❌ Newer platform with less track record ❌ Long-term pricing not transparent
Migration Considerations
Switching from Hubstaff to Backlsh
Data Export: Hubstaff allows export of time tracking data in multiple formats, making migration relatively straightforward.
Feature Gap Analysis: Evaluate if you can live without Hubstaff’s advanced project management and integration features.
Team Training: Backlsh requires minimal training due to its automatic nature.
Switching from Backlsh to Hubstaff
Setup Time: Expect significant setup time to configure Hubstaff’s extensive features.
Cost Increase: Budget for higher per-user costs, especially for larger teams.
Integration Benefits: Gain access to extensive third-party integrations.
Final Verdict: Which Should You Choose?
Choose Hubstaff if:
- You need comprehensive project management features
- Payroll and invoicing integration is important
- You have complex workflow requirements
- You prefer proven, established platforms
- Budget isn’t the primary concern
- You need extensive third-party integrations
Choose Backlsh if:
- You want AI-powered productivity insights
- Cost is a significant factor
- You prioritize ease of use and quick adoption
- Your team is small to medium-sized (under 50 people)
- You don’t need complex project management
- You want automatic, intelligent time tracking
The Bottom Line
Both platforms excel in different areas. Hubstaff is the safe, comprehensive choice for established businesses with complex needs. Backlsh is the innovative, cost-effective option for teams prioritizing intelligent automation and productivity insights.
For most small to medium teams looking to improve productivity without complexity, Backlsh offers better value and user experience. For larger organizations needing full workforce management capabilities, Hubstaff remains the more complete solution.
Try Both Risk-Free
Both platforms offer free trials:
- Hubstaff: 14-day free trial
- Backlsh: 14-day free trial with no credit card required
Take advantage of both trials to see which platform fits your team’s workflow and culture better. The best choice is the one your team will actually use consistently.
Ready to get started?
Last updated: January 2025 | Have questions about this comparison? Contact us for personalized advice.
Hubstaff vs Backlsh: Complete 2025 Comparison
Looking for the best time tracking and employee monitoring solution for your remote team? You’ve likely come across both Hubstaff and Backlsh in your research. Both platforms promise to boost productivity and streamline workforce management, but which one delivers better value for your specific needs?
After extensively testing both platforms with real remote teams, I’ll break down everything you need to know to make an informed decision. This comparison covers features, pricing, ease of use, and real-world performance to help you choose the right tool for your business.
What Are Hubstaff and Backlsh?
Hubstaff is an established time tracking and workforce management platform that’s been serving businesses since 2012. Known for its comprehensive feature set, Hubstaff offers time tracking, employee monitoring, project management, and payroll integration for teams of all sizes.
Backlsh is a newer, AI-powered time tracking platform focused on automatic productivity insights and streamlined team management. It positions itself as a more intelligent alternative to traditional time tracking tools, emphasizing ease of use and actionable productivity data.
Key Differences at a Glance
Before diving into details, here are the main differentiators:
- Hubstaff: Mature platform with extensive integrations and enterprise features
- Backlsh: AI-driven insights with simplified setup and aggressive pricing
- Hubstaff: Better for large teams needing complex project management
- Backlsh: Ideal for small-medium teams wanting automated productivity analysis
Feature Comparison Table
| Feature | Hubstaff | Backlsh | Winner |
|---|---|---|---|
| Time Tracking | ✅ Manual + Automatic | ✅ Automatic + Manual | Tie |
| Screenshot Monitoring | ✅ Configurable intervals | ✅ Smart screenshots | Backlsh |
| Activity Monitoring | ✅ Mouse/keyboard tracking | ✅ Apps + websites tracking | Tie |
| AI Productivity Insights | ❌ Basic reports only | ✅ Personalized AI tips | Backlsh |
| Automatic Attendance | ✅ Clock in/out required | ✅ Schedule-based automatic | Backlsh |
| Project Management | ✅ Advanced project tools | ✅ Basic project tracking | Hubstaff |
| Payroll Integration | ✅ Multiple payroll systems | ❌ Not available | Hubstaff |
| Mobile Apps | ✅ Full-featured apps | ✅ Core features available | Tie |
| Integrations | ✅ 30+ integrations | ✅ Key integrations only | Hubstaff |
| GPS Tracking | ✅ Mobile GPS tracking | ❌ Not available | Hubstaff |
| Invoicing | ✅ Built-in invoicing | ❌ Export data only | Hubstaff |
| Team Management | ✅ Advanced permissions | ✅ Simple team structure | Hubstaff |
| Offline Time Tracking | ✅ Available | ✅ Available | Tie |
| Data Export | ✅ Multiple formats | ✅ CSV/PDF export | Tie |
| Custom Reports | ✅ Extensive customization | ✅ AI-generated insights | Different approaches |
Detailed Feature Analysis
Time Tracking Capabilities
Hubstaff offers traditional timer-based tracking with the option to enable automatic tracking. Users can start/stop timers manually, set up automatic tracking based on app usage, and edit time entries after the fact. The platform provides detailed timesheets and allows for easy categorization by project and task.
Backlsh takes an AI-first approach to time tracking. While manual timers are available, the platform excels at automatic detection of work activities. It intelligently categorizes time spent on different applications and websites, requiring minimal user intervention. The AI learns user patterns and becomes more accurate over time.
Verdict: Backlsh wins for teams wanting hands-off tracking, while Hubstaff is better for those who prefer manual control.
Employee Monitoring
Hubstaff provides comprehensive monitoring including random screenshots, activity levels (mouse/keyboard usage), and URL/app tracking. Managers can set screenshot frequency and review team activity in real-time. The monitoring feels traditional but thorough.
Backlsh offers smarter monitoring with context-aware screenshots and productivity analysis. Instead of just capturing random screenshots, it focuses on meaningful activity patterns and provides insights into productivity trends. The monitoring feels less invasive while being more insightful.
Verdict: Backlsh offers more intelligent monitoring, while Hubstaff provides more granular control.
AI and Productivity Insights
Hubstaff generates basic reports and analytics but lacks advanced AI features. You get standard metrics like time spent per project, activity levels, and basic productivity scores, but no personalized recommendations or intelligent insights.
Backlsh shines here with AI-powered productivity coaching. The platform analyzes work patterns and provides personalized tips to improve efficiency. It identifies peak productivity hours, suggests optimal break times, and recommends workflow improvements based on actual data.
Verdict: Clear win for Backlsh – this is their key differentiator.
Project Management Integration
Hubstaff offers robust project management features including task assignment, project budgets, time estimates, and progress tracking. It integrates with popular PM tools like Asana, Trello, and Basecamp, making it suitable for complex project workflows.
Backlsh provides basic project organization and time allocation but focuses more on productivity insights than project management. It’s sufficient for simple project tracking but lacks advanced PM features.
Verdict: Hubstaff wins for teams needing comprehensive project management.
Pricing Comparison
Hubstaff Pricing (2025)
| Plan | Price per user/month | Features | Best For |
|---|---|---|---|
| Free | $0 | Basic time tracking, 1 project | Individual users |
| Starter | $7 | Screenshots, activity monitoring, reports | Small teams (2-5 users) |
| Grow | $10 | Advanced features, integrations | Growing teams (5-20 users) |
| Team | $14 | Payroll, invoicing, advanced reporting | Medium teams (20+ users) |
| Enterprise | Custom | Custom features, dedicated support | Large organizations |
Backlsh Pricing (2025)
| Plan | Price per user/month | Features | Best For |
|---|---|---|---|
| Premium | $2.90* | All features, unlimited users | Any team size |
| Enterprise | Custom | On-premise deployment, HIPAA compliance | Large organizations |
*Special pricing: $2.90 for unlimited users for first 3 months, then regular pricing applies
Pricing Analysis
Backlsh offers significantly more aggressive pricing, especially during the promotional period. At $2.90 for unlimited users (first 3 months), it’s substantially cheaper than Hubstaff’s per-user pricing model.
Hubstaff’s traditional per-user pricing becomes expensive as teams grow. A 15-person team would cost $150/month on the Grow plan, while Backlsh charges a flat rate regardless of team size during the promotional period.
Long-term consideration: While Backlsh’s promotional pricing is attractive, evaluate the regular pricing (not disclosed publicly) before committing to a long-term contract.
Verdict: Backlsh wins on initial cost, but long-term pricing needs clarification.
Ease of Use Comparison
Setup and Onboarding
Hubstaff requires more initial configuration. You need to set up projects, assign team members, configure monitoring settings, and integrate with existing tools. The setup process can take several hours for larger teams but provides granular control.
Backlsh prioritizes quick setup with intelligent defaults. The AI learns from initial usage patterns and automatically configures many settings. Most teams can be fully operational within 30 minutes.
Daily User Experience
Hubstaff users need to remember to start/stop timers or rely on automatic tracking rules they’ve configured. The interface is feature-rich but can feel overwhelming for casual users.
Backlsh runs quietly in the background with minimal user intervention required. The clean interface focuses on insights rather than controls, making it less intimidating for non-technical users.
Verdict: Backlsh wins for ease of use and quick adoption.
Integration Capabilities
Hubstaff Integrations
Hubstaff offers 30+ integrations including:
- Project Management: Asana, Trello, Basecamp, Monday.com
- Communication: Slack, Microsoft Teams
- Development: GitHub, GitLab, Jira
- Accounting: QuickBooks, Xero, FreshBooks
- Payroll: Gusto, ADP, BambooHR
Backlsh Integrations
Backlsh focuses on essential integrations:
- Calendar: Google Calendar, Outlook
- Communication: Slack (basic)
- Export: CSV, PDF, Google Sheets
- Limited third-party app connections
Verdict: Hubstaff clearly wins with more comprehensive integration options.
Performance and Reliability
System Performance
Hubstaff can consume significant system resources, especially with screenshot monitoring enabled. Some users report slower computer performance during active monitoring.
Backlsh is optimized for minimal system impact. The AI-powered monitoring is more efficient, using less CPU and memory while providing better insights.
Uptime and Reliability
Hubstaff has a strong track record with 99.9% uptime and reliable data sync across devices.
Backlsh, being newer, has less historical data but reports good uptime. The platform appears stable in testing.
Verdict: Hubstaff has the advantage of proven reliability over time.
Customer Support
Hubstaff Support
- 24/7 chat and email support
- Extensive knowledge base
- Video tutorials and webinars
- Phone support for higher-tier plans
- Large community forum
Backlsh Support
- Email and chat support (business hours)
- Growing knowledge base
- Personal onboarding for enterprise clients
- Responsive support team
Verdict: Hubstaff offers more comprehensive support options.
Real-World Use Cases
When to Choose Hubstaff
Best for:
- Teams needing comprehensive project management
- Businesses requiring payroll integration
- Organizations with complex approval workflows
- Companies needing extensive third-party integrations
- Teams comfortable with traditional time tracking methods
Example: A 50-person digital agency managing multiple client projects with complex billing requirements and need for detailed project management would benefit from Hubstaff’s comprehensive feature set.
When to Choose Backlsh
Best for:
- Teams wanting automated productivity insights
- Small to medium businesses prioritizing ease of use
- Organizations focused on productivity improvement over monitoring
- Budget-conscious teams during promotional period
- Companies wanting minimal user training requirements
Example: A 15-person remote software development team looking to improve productivity without complex setup would benefit from Backlsh’s AI-driven insights and automatic tracking.
Pros and Cons Summary
Hubstaff Pros
✅ Mature, proven platform ✅ Comprehensive project management ✅ Extensive integrations ✅ Advanced reporting capabilities ✅ Strong customer support ✅ Payroll and invoicing features
Hubstaff Cons
❌ Higher per-user costs ❌ Complex setup process ❌ Can slow down computers ❌ Learning curve for new users ❌ No AI-powered insights
Backlsh Pros
✅ AI-powered productivity insights ✅ Significantly lower cost (promotional period) ✅ Quick setup and easy adoption ✅ Minimal system resource usage ✅ Smart, less invasive monitoring ✅ Automatic attendance tracking
Backlsh Cons
❌ Limited integrations ❌ No built-in invoicing ❌ Fewer project management features ❌ Newer platform with less track record ❌ Long-term pricing not transparent
Migration Considerations
Switching from Hubstaff to Backlsh
Data Export: Hubstaff allows export of time tracking data in multiple formats, making migration relatively straightforward.
Feature Gap Analysis: Evaluate if you can live without Hubstaff’s advanced project management and integration features.
Team Training: Backlsh requires minimal training due to its automatic nature.
Switching from Backlsh to Hubstaff
Setup Time: Expect significant setup time to configure Hubstaff’s extensive features.
Cost Increase: Budget for higher per-user costs, especially for larger teams.
Integration Benefits: Gain access to extensive third-party integrations.
Final Verdict: Which Should You Choose?
Choose Hubstaff if:
- You need comprehensive project management features
- Payroll and invoicing integration is important
- You have complex workflow requirements
- You prefer proven, established platforms
- Budget isn’t the primary concern
- You need extensive third-party integrations
Choose Backlsh if:
- You want AI-powered productivity insights
- Cost is a significant factor
- You prioritize ease of use and quick adoption
- Your team is small to medium-sized (under 50 people)
- You don’t need complex project management
- You want automatic, intelligent time tracking
The Bottom Line
Both platforms excel in different areas. Hubstaff is the safe, comprehensive choice for established businesses with complex needs. Backlsh is the innovative, cost-effective option for teams prioritizing intelligent automation and productivity insights.
For most small to medium teams looking to improve productivity without complexity, Backlsh offers better value and user experience. For larger organizations needing full workforce management capabilities, Hubstaff remains the more complete solution.
Try Both Risk-Free
Both platforms offer free trials:
- Hubstaff: 14-day free trial
- Backlsh: 14-day free trial with no credit card required
Take advantage of both trials to see which platform fits your team’s workflow and culture better. The best choice is the one your team will actually use consistently.
Ready to get started?
Last updated: January 2025 | Have questions about this comparison? Contact us for personalized advice.
